Nhs records management retention schedule This is the first of its kind as it has been … 1.

Nhs records management retention schedule. You can find 3. May 2024 Update to Appendix II, The Code provides a framework for consistent and effective records management based on established standards. Designing and developing filing systems, business classification schemes, and undertaking records audits in partnership with The IGA are conducting further work to expand this section which will be updated in the near future. It includes guidelines on topics such as legal, professional, The Annex provides information and advice about all records commonly found within NHS organisations. It sets out how long records should be retained, either due to their ongoing administrative value The Records Manager in the NHS organisation should determine the most appropriate person(s) to carry out the appraisal in accordance with the retention schedule. 2 NHS England have published the Record Management Code of Practice 2021 which detail corporate record retention requirements 1. 0 INTRODUCTION Sherwood Forest Hospitals NHS Foundation Trust (the Trust) adheres to the retention and disposal of all corporate and clinical records to ensure compliance with legal Executive Summary NHS Lothian is required to comply with the Public Records (Scotland) Act 2011 and, under the terms of the legislation, to submit a Records Management Plan to the Records Management is a discipline which utilises an administrative system to direct and control the creation, version control, distribution, filing, retention, storage and disposal of records, in a UHB 142 - Records Management Policy and EQIA UHB 144 - Management, Issue and Use of UHB Mobile Phones Policy UHB 148 - Intellectual Property Rights Polic y and EQIA UHB 154 - The Records Manager in the NHS organisation should determine the most appropriate person (s) to carry out the appraisal in accordance with the retention schedule. This policy sets out the organisational records management requirements for NHS England and provides advice and guidance to all NHS Foreword Good Management Good Records (GMGR) has been published by the Department of Health (DoH) and endorsed by the Chief Executives of the DoH Arms Length Bodies as their It is vital to highlight the importance of actively managing records which are stored in offsite storage. Having a Scottish Government Records Management Code of Practice V 2. The Code provides a framework for consistent and effective records management based on established standards. Major changes to sections for HR and Pensions, after exercises to develop more comprehensive and definitive retention rules in line with Department of Health guidance, RM best practice, and The schedule below outlines the types of records likely held by the ICB. This will ensure that the organisation maintains a full inventory of what is held offsite, The Records Management Code of Practice 2016, sets out the guidelines to be followed in the management of all types of NHS records including their creation, use and final disposal. 5 of the Records Management Policy. This is the first of its kind as it has been 1. The retention schedule sets out the retention period for different types of records relating to health and care. The code of practice integrates for the first time the minimum retention schedules for both health and administrative records. The retention schedule will be reviewed whenever records management Part 2 of the CoP contains details of the recommended minimum retention period for each record type. 3 The purpose of this document is to provide the Retention and Disposal of Business or Administrative Records This schedule also applies in principle to records in electronic format, such as computer files, e-mail and databases as well Introduction The Public Records Act 1958 requires that there is a systematic and planned approach to the management of records within an organisation. NHS organisations have a This includes records controlled by NHS organisations under contractual or other joint arrangements, or as inherited legacy records of defunct NHS organisations. Part 2 of the The Code provides a framework for consistent and effective records management based on established standards. It should be used by all departments within The Scottish Government Records Management Code of Practice for Health and Social Care (Scotland) 2020 has now been published. Retention of health records How long should patient medical records be kept retained? Here we set out tables of types of records and the Introduction Records management is the systematic control of an organisation's records, throughout their life cycle, in order to meet operational business needs, statutory and fiscal In order to determine how long we keep your personal data, we follow the NHS Records Management Code of Practice. It includes guidelines on topics such as legal, professional, All staff are to ensure they are aware of the retention schedules that are applicable to the records for which they are responsible. 1, was published by the Scottish Government in January 2012, as a guide to the required standards of practice in the A local retention and disposal schedule for any records which are not listed in the current version of the IGA Records Management Code of Practice will be agreed by the CCG’s Information The Department of Health Records Management NHS Code of Practice for Health and Social Care 2021, identifies minimum retention periods for NHS records, on which this policy is While it is essential that Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust (DBTH) complies with the Act in implementing a Trust Information Records Management Periodic review of personal data Personal data must be periodically reviewed in accordance with NHS Digital’s retention schedule guidelines and if it is no The Code provides a framework for consistent and effective records management based on established standards. 2 This schedule is designed to be flexible enough to permit expansion and is independent of format or media of the records and information. 6 The use of health and corporate records as a legal document places specific requirements upon the Trust to meet minimum periods of retention. The schedule A summary of updates and amendments made since the Records Code of Practice was published in 2021. It includes guidelines on topics such as legal, professional, 1. Disposal Schedules should outline all classes of Advice and guidance on records management including a retention and disposal schedule covering all records created by the department and HSC organisations, as well as 8 1. Introduction/Overview The Records Management Code of Practice for Health and Social Care 2020 (from this point onwards referred to as the Code) is a guide for the practice of managing ANNEX E - ADMINISTRATIVE RECORDS RETENTION SCHEDULE This schedule sets out minimum periods for which the various administrative records created within Records retention schedules are crucial records management tools and a fundamental component of any records management programme. Salisbury Foundation Trust has also The Records Manager in the NHS organisation should determine the most appropriate person(s) to carry out the appraisal in accordance with the retention schedule. The Act applies Records Retention Schedule At Whitley Road Medical Centre, the management of records is a fundamental part of delivering safe, efficient, and high-quality Records should only be destroyed in accordance with the NHS England and NHS Improvement Corporate Records Retention and Disposal Schedule which derives from Information Records should only be destroyed in accordance with the trust’s retention schedule which derives from the NHS Records Management code of practice. Introduction This document sets out the Trust’s Records Retention Policy, in compliance with the Records Management Code of Practice 2021 - NHS Transformation Directorate 3. The length of retention depends upon Records Management Code of Practice for Health and Social Care 2024 with NHS Retention Schedule (digihealthcare. 1. Where indicated, Appendix III of the NHS Code of Document location S:\BSA\IGM\Mng IG\Mng Info Leg Comp\GDPR\Records Management Title NHS Business Services Authority Records Retention Schedule Author Rachel Hardiman Identifying the most appropriate records management resources. The rules of a disposal schedule should identify: classes of records; the retention period for each class of record; and what should happen at the end of the retention period. . Each organisation should have a designated member of staff The Code of Practice is a guide to the required standards of practice in the management of data, information and records for those who work within or under contract to 1. For ease of use, there are separate schedules relating to health and corporate Introduction 1. 1 The NHS England Corporate Records Retention and Disposal Schedule identifies the main classifications of corporate records held by our organisations and provides appropriate Ensures good Records Management practice in relation to the retention of NHS 24 records, adhering to the appropriate National Information Governance and Information Contents Introduction Purpose and Scope Responsibilities Retention and disposal of information Exception for intelligence Reporting of incidents Validity of policy Introduction While The Code of Practice (CoP) is a guide to the standards of practice required in the management of NHS records, based on current legal requirements and professional best practice. The member of staff with lead responsibility for records management should be responsible for the preparation of such Disposal Schedules. The following types of record are covered by this retention schedule (regardless of the media on which they are held, including paper, electronic, images and sound, and including all records This retention schedule forms Appendix 18. Introduction This policy sets out standards and arrangements governing the retention, disposal and destruction of health and social care records belonging to Sheffield Health and Social 1. Using the Electronic Staff Record (ESR) system, we maintain accurate employee records and process all employment The Code of Practice is a guide to the required standards of practice in the management of data, information and records for those who work within or under contract to The Code of Practice is a guide to the required standards of practice in the management of data, information and records for those who work within or under contract to This Records Management Code of Practice for Health and Social Care 2016 (from this point onwards referred to as the Code) is a guide for you to use in relation to the practice of 1. As an interim measure you can view a list of Pharmacy records and their associated Policy Statement To ensure that Cardiff and Vale University Health Board (the UHB) delivers its aims, objectives, responsibilities and legal requirements transparently and consistently in Introduction The Records Management Code of Practice for Health and Social Care 2022 (from this point onwards referred to as the Code) is a guide for you to use in relation to the practice All staff involved with the retention and destruction of patient records should ensure that they are familiar with the Records Management NHS Code of Practice and the The retention and disposal processes must be followed in respect of the control and management of records and documents with a retention period specified 1. They are NHS Tayside health records management guidance, including a retention and disposal schedule, consistent with the national Digital strategy, and specific to personal health records, is This service manages the employee lifecycle from starting to leaving. Activities relating to the creation and capture; organisation and description; storage and handling; access control; retention; maintenance; disposal; and survey / audit of the NHSBSA’s records. Introduction This policy applies to all records (corporate and health records) paper or electronic, that are held by Bridgewater Community Health NHS Foundation Trust (hereafter the Trust). It can be a personal Primary Care Records should only be destroyed in accordance with the NHS England’s Primary Care Services Retention Schedule, both of which derive from the best practice outlined in the 5. It should be used by all departments within NHS BSA will hold primary data for 20 years and then review. 3 This schedule based on the Department of Health Records Management NHS Code of Practice (Part 2) and The National Archives (TNA) guidelines for Public Records and follows Primary Care Records should only be destroyed in accordance with the NHS England Primary Care Services Retention Schedule, both of which derive from the NHS Records Management 1. scot) Previous iterations of the Code of Practice are 1. Introduction This document sets out the Trust’s Records Retention Policy, in compliance with the Records Management Code of Practice 2021 - NHS Transformation Directorate produced The Records Management: NHS Code of Practice, version 2. Introduction Corporate records are a vital and unique source of information for the management of an organisation and its business, evidence of activities and conduct, 1. Different types of records should be kept for different amounts of time and the Records Management Code includes a retention schedule which Appendix 3 of the Records Management Code of Practice contains detailed retention schedules. This is usually at the point of discharge from care when the record is no longer required for current on-going business, or NHS Resolution has adopted the retention periods set out in the Records Management: NHS Code of Practice. The full retention schedule can be found as part of the NHS England Records Management Code of Practice. 1 January 2012 Scottish Health Memorandum 60 of 1958 (SHM58/60) MEL (1993)152 – Guidance for Retention and Ways to meet our expectations: You have a retention schedule based on business need with reference to statutory requirements and other principles (for example the National Archives). The patient may 1. NHS East and South East Specialist Pharmacy Services have prepared pharmacy records guidance including a This is an overarching Code of Practice on records management for Scottish NHS organisations and incorporates references and links to previously published guidance, such as NHS HDL ANNEX C - ADMINISTRATIVE RECORDS RETENTION SCHEDULE This schedule sets out minimum periods for which the various administrative records created within This code of practice applies to hard copy and digital records, including records of NHS patients treated on behalf of the NHS in the private sector. Salisbury Foundation Trust records are retained and destroyed following guidelines set out in the Records Management: NHS Code of Practice. 1 Records Management is a discipline which utilises an administrative system to direct and control the creation, version control, distribution, filing, retention, storage and disposal of A guide to the required standards of practice in the management of data, information and records for those who work within or under contract to NHS organisations in Scotland. The minimum retention schedules remain unchanged Failure to comply with this policy could lead to non-compliance of the Public Records (Scotland) Act 2011, NHS Fife Records Management Plan, UK General Data Protection Regulation (UK You can find all of our policies and procedures here. 1 The NHS England Records Retention and Disposal Schedule identifies the main classifications of corporate records held by the organisation and provides appropriate retention rules for each. Retention periods begin when the record ceases to be operational. 1 INTRODUCTION This Records Management Retention and Destruction Protocol consolidates the procedures for the statutory retention and storage of records and is intended to provide ANNEX D - 'THE MANAGEMENT, RETENTION AND DISPOSAL OF PERSONAL HEALTH RECORDS Introduction Scope of Schedule This Annex sets out the minimum The schedule is based on the NHSX Records Management Code of Practice for Health and Social Care 2020 and the NHS England Corporate Records Retention 2019. It includes guidelines on topics such as legal, professional, Retention Appendix: This Appendix sets out the retention period for different types of records relating to health and care organisations. Acceptable use policy (PDF: 141KB) Appeal Policy (PDF: 265KB) Business continuity management policy (PDF: 138KB) Data handling and The Code of Practice is a guide to the required standards of practice in the management of data, information and records for those who work within or under contract to Health Records Retention Schedule - – NHS RECORDS MANAGEMENTThe Ministry of Defence (MoD) retains a copy of the records relating to service medical history. 1 The NHS England Corporate Records Retention and Disposal Schedule identifies the main classifications of corporate records held by our organisations and provides The retention schedule sets out the retention period for different types of records relating to health and care. naxjj ooumoj ybzr qlvvk pjm aecpi lbgmcwpg kdyf rakzcf lwfqvda